However, Tracking Categories is a really powerful reporting tool. On the face of it, it may not seem like much use to you. You would have an extra column called “location”. Once you’ve set up a few different tracking options, you can allocate these to sales invoices, bills, spend/receive money transactions, and much more.įor example, when you raise an invoice, you usually have columns for the description, quantity, amount. You can have 2 tracking categories, and each category can have up to 100 tracking options. If you are charging in multiple currencies, then you have to create separate reports for each currency.“Tracking categories” is a xero feature that allows you to set up different cost centres.You need to make sure that every line item has a correct tracking category entered. Higher requirements are required for data entry accuracy.Which might require a little bit of extra time for data entry. Tracking is happening on the Line Item basis. This method is suitable for commission based businesses, as they can specify different referral sources for each line item in the commission lump sum payment.You can include or exclude some line items from being reported as closed business within one invoice.Re-enter tracking options for each line to reflect referrer’s name, and press Save:Īdvantages and Disadvantages of this Method If you are required to report your closed business person by person who has referred business to you, go back to Settings - General Settings - Organisation - Tracking, selecting Referral. If you need to see paid only invoices for the period of time, just tick Cash Basis and click Update:Īdvanced Tracking Tracking by person referred View your line by line transaction report, for all issued invoices by you for specified time period: Note: If you are invoicing in multiple currencies, you will have to create a separate report for each currency. Select your reporting period, so that you can be flexible here with the periods, as long as you are consistent and click on More Options: Important: If your employees are issuing invoices, make sure that the tabbing procedure has been added to the process. Repeat the process for all your referrals.Įnter your invoice data as per normal, but every time when you reach Tax Rate, just Tab forward and and it will automatically populate your Custom Tracking fields. Scroll down to the bottom and click Save: Select your Referral source from the drop down: Here you can specify the following default options: Scroll down to Financial Details section. Setting Up Client Contacts with referral sourceįind the contact that has been referred (or create one): Automatic: You can set up the Referral Source for each of your clients and then these categories will be populated automatically, even if your employees are in charge of invoicing.Manual: Every time when you are entering an invoice, you need to select ‘Referral’ from the drop down, for every single line item.Now when the categories are created you have two options: You may have two different Referral Sources here Members and Outside Referrals. If you have only one, you can then just type in one. In order to allocate one of them for referrals, click on Add Tracking Category: Xero allows you to have two tracking categories. Within the Organisation section please find and click Tracking: Usually closed business is reported when the invoice has been issued but sometimes you do not need to wait for the invoice to be paid, depending on your networking group’s rules.The following procedure will allow you to track closed business on a regular basis, whatever your requirements are:įirst of all setup tracking category, go to Settings and then click General Settings: NRG or BNI) you need to provide closed business on a regular basis for your group’s statistics. If you are a member of a networking group (eg.
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